Making PDF Files
Here is a simplified explanation of PDF.
is a descendant of PostScript. PostScript is used in desktop publishing
and was the Killer App for the Apple Macintosh.
Here is an article on PDF on Wikipedia: http://en.wikipedia.org/wiki/Portable_Document_Format.
(You have to be careful when you cite Wikipedia. Anyone can edit
Wikipedia and some people use Wikipedia to spread disinformation. This
Wikipedia article on PDF looks right to me)
PDF allows you to
have fonted text (with an embedded font) and graphic images. An
embedded font means the font is included in the file. It does not get
the font from the Operating System.
When you start from a word
processor (like Microsoft Word) and create a PDF file from it, your
words go into the PFD file as fonted text.
But if you scan a document in a scanner, everything is a graphic image (a picture).
text takes up a great deal less file space than images (pictures) . It
also allows the PDF file to be text searchable. And, you can also
cut-and-past text from the PDF file to another program.
cannot search text that is in a picture. You can cut-and-paste
pictures, but you cannot edit the text in pictures other than with
picture editing software like PhotoShop.
Here is my article The Road to the Transistor as a Microsoft Word document: transistor.doc (62 K Bytes)
Here it is as a PDF file created using CutePDF (more about CutePDF later): Microsoft Word - transistor.pdf (73 KBytes)
I printed the article from Microsoft Word and scanned it using a scanner at 300 dpi: Scanned - transistor.pdf (547 KBytes)
And here I "printed" it from Microsoft Word into Paperport 11SE and saved it as a PDF file: PaperPort - transistor.pdf (9.3 MBytes)
This last one is 9.3 MBytes, and it doesn't even look very good.
you file a document on paper with the Court, the Clerk's Office has no
choice but to scan it. When you file electronically, it is your PDF
file that goes onto Pacer.
About CutePDF. CutePDF is available as a free program available at http://www.cutepdf.com/.
(They also have versions that you can pay for.) CutePDF appears to your system as a
printer. You "print" to it, and it converts the document to a PDF document.
The downside is that the free version requires a component from Ghostscript: http://www.cutepdf.com/Products/CutePDF/writer.asp
is an extremely useful program that reads almost every PDF file, even
when Adobe Acrobat won't. (It also reads Postscript files.)
Ghostscript allows you to convert PDF files into a wide variety of
other formats, such as .bmp and .png files. The reason this is useful
is that then you can use the .bmp and .png files with OCR software,
such as Omnipage. (A tip: when converting a PDF file to .png for OCR,
output it as a color image: png256 at 300 dpi). The OCR software
will do a better job than if you make a simple B/W file.
Ghostscript is worth getting. It's also free: http://pages.cs.wisc.edu/~ghost/
Or, you can buy software from Adobe (http://www.adobe.com/products/acrobat/) as well as from many other companies.
There are two other things you might have to do to make a PDF file for the Court.
1. You have to number the pages.
If your document comes entirely from a word processor, you can number the pages with the word processor.
However, if your document has been put together from several sources (like several PDF files) it can be a problem.
There is a really great (and free) program for adding numbering to a PDF file: A-PDF Number, available at http://www.a-pdf.com/number/index.htm (Home page: http://www.a-pdf.com)
can tell it what page to start at, what number to start with, and
where to put the numbering. You can also add a prefix to the number.
You might have to merge PDF files if they come from
different sources. An Appendix might contain Exhibits from different
A-PDF makes a product for this called A-PDF Merger (http://www.a-pdf.com/merger/index.htm) This one costs money but it isn't much, and it is worth it.
A-PDF Merger also allows you to number the pages, like A-PDF Number.
is another way to merge PDF files, using Ghostscript, but it's a little
complicated. It requires writing a Command File (previously known as a
Batch File) and either fiddling with the File Path (assuming there is
one in Windows Vista) or putting everything in the Ghostscript /bin
directory. Most people would require considerable support to use it,
and I cannot provide the support.
Note: I am
not associated with A-PDF. I am recommending their products because
they do what I need to do, they are easy to use, and they are
Look at the difference between filing on paper and filing electronically.
Paper: doc001-2.pdf (PDF page 73)
Electronically (CM/ECF) doc012-4.pdf (PDF page 10)
This is not a knock on the Clerk's Office. If you file a document on paper the Clerk's Office has no
choice but to scan it. If you file electronically, it is your PDF
file that goes onto Pacer. If you do a good job creating the PDF file the results will be more readable.
Virginia City Highlands, NV
September 25, 2009